Ector County ESD

Scope of Desired Services:

• Provide financial investment review services.
• Coordinate Bookkeeper report for presentation at monthly Board meeting. The numbered lines below may be part of the monthly report:
  1. Account Balance Sheet: EMS Collections, Operations, Payroll, Sales Tax, Special
  2. Operations, Investments, and other accounts as necessary.
  3. Summary of Investment Funds: Operating, Capital, Debt Service
  4. Cash Flow Report
  5. Profit/Loss Budget vs Actual
  6. Report of Property Taxes Collected/Comparison This Year to Last Year and Variance
  7. Monthly Tax Assessor Collector Report
  8. Outstanding Property Taxes Balance: This and Prior years/Percentage Collected and detail
  9. District Debt Service Payments
  10. Prepare or provide the quarterly investment reports

• Prepare special budget reports as requested
• Prepare files for submittal to auditor after fiscal year end and coordinate with District Staff.
• Enter all District payables and prepare checks and wires for pay applications, obtain requisite signatures, disburse.
• Manage General Ledger: Memos, transactions.
• Review, validate, and verify all checks and monthly payables for District.
• Verify both verbally and with written instructions the accuracy of any wires.
• Obtain necessary approvals from District and implement best practices toward Fraud Prevention prior to releasing wire transfers or other electronic fund transfers.
• Utilize and coordinate with the District’s designated staff personnel regarding accounting and business software systems as needed by District.
• Assist with the development of the annual budget.

The successful proposer must be able to provide the following services:

• Respond to periodic requests for statements and elements of financial transactions
• Prepare special financial reports for funders, the Commissioners and management, when needed
• Verify and Record Annual District Operations Budget
• Record Capital for Purchases, Contracts, Programs as separate line items for clearer understanding
• Perform Budget analysis, when needed
• Inform District of any budget variances and financial issues.
• Prepare the District for routine and periodic government audits
• Maintain accurate charts and recording of all District accounts, including securities and investments
• Other related accounting/bookkeeping services duties as requested
• The bookkeeper is expected to attend District Board Meetings currently held on the 1st Monday of every month at 6:30 p.m. (meetings are subject to rescheduling).
• Asset and Depreciation schedules are to be maintained by the auditor, in coordination with the bookkeeper.